In general, Research Records are accessible because they are housed in Harvard facilities and/or on Harvard equipment. By working with their cognizant submitting office (OSP, HMS SPA, HSPH SPA), researchers and their administrators can insert provisions in subcontracts, subawards, data use agreements, and material transfer agreements (among other documents), that will assure Harvard access to Research Records housed off-campus. However, researchers should note that preservation of Research Records alone may not be sufficient to allow access, due to changes in technology. The need for continued access to essential Research Records during the entire retention period should therefore be considered by researchers in planning for compliance with this policy. University Archives or local records management programs are available to provide guidance to researchers in planning for compliance with these requirements.